ICANN Resolutions » October 2020 ICANN Meeting Venue Contracting
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Whereas, ICANN intends to hold its third Public Meeting of 2020 in the European region.
Whereas, ICANN organization has completed a thorough review of the proposed venues in the European region and finds the one in Hamburg, Germany to be the most suitable.
Resolved (2018.06.23.08), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue and hotel for the October 2020 ICANN Public Meeting in Hamburg, Germany, in an amount not to exceed [REDACTED FOR NEGOTIATION PURPOSES].
Resolved (2018.06.23.09), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN69, scheduled for 17-23 October 2020, is to occur in the European geographic region. A call for recommendations for the location of the meeting in Europe was posted on 15 July 2016. Various parties sent proposals to ICANN.
ICANN organization performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Location Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Hamburg, Germany as the location for ICANN69.
The Board reviewed ICANN organization's briefing for hosting the meeting in Hamburg, Germany and its determination that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected, for the October 2020 ICANN Public Meeting. The Board agrees.
Taking this step towards contracting is in the fulfilment of ICANN's mission and in the public interest to ensure that ICANN org is utilizing the right third party providers, and to ensure that it is maximizing available resources in a cost-efficient and effective manner. This action will benefit ICANN's mission to ensure the security, stability and resiliency of the domain name system.
There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting and will be accounted for in the appropriate budget. This action will have no impact on the security or the stability of the DNS.
The Board thanks all who recommended sites for ICANN69.
This is an Organizational Administrative function that does not require public comment.