ICANN Resolutions » March 2022 ICANN Meeting Venue Contracting
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Whereas, ICANN intends to hold its first Public Meeting of 2022 in the North America region.
Whereas, ICANN organization has completed a thorough review of the available venues in the North America region and finds the one in San Juan, Puerto Rico to be the most suitable.
Resolved (2019.11.07.02), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue and hotels for the March 2022 ICANN Public Meeting in San Juan, Puerto Rico, in an amount not to exceed [REDACTED FOR NEGOTIATION PURPOSES].
Resolved (2019.11.07.03), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, section 3.5(b) of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
As part of ICANN's Public Meeting strategy, ICANN seeks to host a meeting in a different geographic region (as defined in the ICANN Bylaws) three times a year. ICANN73 is scheduled for 5-10 March 2022. Following a search and evaluation of available venues, the organization identified San Juan, Puerto Rico as a suitable location for the ICANN Public Meeting.
The organization performed a thorough analysis of the available locations and prepared a paper to identify those that met the Meeting Location Selection Criteria. (See http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified San Juan, Puerto Rico as the location for ICANN73. Selection of this North American location adheres to the geographic rotation guidelines established by the Meeting Strategy Working Group.
The Board reviewed the organization's briefing for hosting the meeting in San Juan, Puerto Rico and the determination that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected for the March 2022 ICANN Public Meeting. ICANN conducts Public Meetings in support of its mission to ensure the stable and secure operation of the Internet's unique identifier systems, and acts in the public interest by providing free and open access to anyone wishing to participate, either in person or remotely, in open, transparent and bottom-up, multistakeholder policy development processes.
There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the domain name system.
This is an Organizational Administrative function that does not require public comment.