ICANN Resolutions » March 2021 ICANN Meeting Venue Contracting

Important note: The Board Resolutions are as reported in the Board Meeting Transcripts, Minutes & Resolutions portion of ICANN's website. Only the words contained in the Resolutions themselves represent the official acts of the Board. The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.

March 2021 ICANN Meeting Venue Contracting

Resolution of the ICANN Board
Meeting Date: 
Ven, 3 Mai 2019
Resolution Number: 
2019.05.03.02 – 2019.05.03.03
Resolution Text: 

Whereas, ICANN intends to hold its first Public Meeting of 2021 (ICANN 70) in the Latin America/Caribbean region.

Whereas, ICANN organization completed a thorough review of the available venues in the Latin America/Caribbean region and found the venue in Cancún, Mexico to be the most suitable for the ICANN 70 Public Meeting.

Resolved (2019.05.03.02), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue for the March 2021 ICANN 70 Public Meeting in Cancún, Mexico, in an amount not to exceed [REDACTED FOR NEGOTIATION PURPOSES].

Resolved (2019.05.03.03), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, Section 3.5(b) of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting strategy, ICANN seeks to host a meeting in a different geographic region (as defined in the ICANN Bylaws) three times a year. ICANN 70 is scheduled for 20-25 March 2021 in the Latin America/Caribbean region.

The organization performed a thorough analysis of the available locations and prepared a paper identifying those locations that met the Meeting Location Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN identified Cancún, Mexico as the most suitable location for ICANN 70. Selection of this Latin America/Caribbean location adheres to the geographic rotation guidelines established by the Meeting Strategy Working Group.

The Board reviewed the organization's briefing for hosting the meeting in Cancún, Mexico and determined that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected for the March 2021 ICANN Public Meeting.

ICANN conducts Public Meetings in support of its mission to ensure the stable and secure operation of the Internet's unique identifier systems, and acts in the public interest by providing free and open access to anyone wishing to participate, either in person or remotely, in open, transparent and bottom-up, multistakeholder policy development processes. Accordingly, this action supports ICANN's mission and is in the public interest.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.

This is an Organizational Administrative Function that does not require public comment.