ICANN Resolutions » March 2020 ICANN Meeting Venue Contracting
Important note: The Board Resolutions are as reported in the Board Meeting Transcripts, Minutes & Resolutions portion of ICANN's website. Only the words contained in the Resolutions themselves represent the official acts of the Board. The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.
Whereas, ICANN intends to hold its first Public Meeting of 2020 in the Latin American/Caribbean region.
Whereas, ICANN org has completed a thorough review of the proposed venues in Latin American/Caribbean region and finds the one in Cancun, Mexico to be the most suitable.
Resolved (2018.06.23.04), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue for the March 2020 ICANN Public Meeting in Cancun, Mexico, in an amount not to exceed [REDACTED FOR NEGOTIATION PURPOSES].
Resolved (2018.06.23.05), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN67, scheduled for 7-12 March 2020, is to occur in the Latin American/Caribbean geographic region. A call for recommendations for the location of the meeting in Latin American/Caribbean was posted on 15 July 2016. Various parties sent proposals to ICANN.
The ICANN org performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Location Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Cancun, Mexico as the location for ICANN67.
The Board reviewed ICANN org's briefing for hosting the meeting in Cancun, Mexico and the determination that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected, for the March 2020 ICANN Public Meeting. The Board agrees.
Taking this step towards contracting is in the fulfilment of ICANN's mission and in the public interest to ensure that ICANN org is utilizing the right third party providers, and to ensure that it is maximizing available resources in a cost-efficient and effective manner. This action will benefit ICANN's mission to ensure the security, stability and resiliency of the domain name system.
There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting and will be accounted for in the appropriate budget. This action will have no impact on the security or the stability of the DNS.
The Board thanks all who recommended sites for ICANN67.
This is an Organizational Administrative function that does not require public comment.