ICANN Resolutions » March 2019 ICANN Meeting Venue Contracting
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Whereas, ICANN intends to hold its first Public Meeting of 2019 in the Asia Pacific region.
Whereas, staff has completed a thorough review of the proposed venues in Asia Pacific and finds the one in Kobe, Japan to be the most suitable.
Resolved (2017.06.24.04), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements with the convention center and host hotels for the March 2019 ICANN Public Meeting in Kobe, Japan, in an amount not to exceed [AMOUNT REDACTED FOR NEGOTIATION PURPOSES].
Resolved (2017.06.24.05), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, section 3.5b of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 64, scheduled for 9-14 March 2019, is to occur in the Asia Pacific geographic region. A call for recommendations for the location of the meeting in North America was posted on 15 July 2016. Various parties sent proposals to ICANN.
The staff performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Kobe, Japan as the location for ICANN64.
The Board reviewed the staff's briefing for hosting the meeting in Kobe, Japan and the determination that the proposal met the significant factors of the Meeting Selection Criteria, as well as the related costs for facilities selected, for the March 2019 ICANN Public Meeting.
There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.
The Board thanks all who recommended sites for ICANN64.
This is an Organizational Administrative function that does not require public comment.