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ICANN Resolutions » March 2016 ICANN Meeting Venue Contracting

Important note: The Board Resolutions are as reported in the Board Meeting Transcripts, Minutes & Resolutions portion of ICANN's website. Only the words contained in the Resolutions themselves represent the official acts of the Board. The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.

March 2016 ICANN Meeting Venue Contracting


Resolution of the ICANN Board
Topic: 
Board approval of first Public Meeting 2016 in Africa region
Summary: 

The Board approves Marrakech, Morocco for the site for the March 2016 ICANN Meeting.

Category: 
Administration and Budget
Board
General
International Agreements
Meeting Date: 
Thu, 25 Jun 2015
Resolution Number: 
2015.06.25.09 – 2015.06.25.10
Resolution Text: 

Whereas, ICANN intends to hold its first Public Meeting of 2016 in the Africa region.

Whereas, Marrakech, Morocco has already been selected for the site for the March 2016 ICANN Meeting.

Resolved (2015.06.25.09), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue for the March 2016 ICANN Public Meeting in Marrakech, Morocco, in an amount not to exceed [Redacted for negotiation purposes].

Resolved (2015.06.25.10), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting schedule, presently three times a year ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 55, scheduled for 5-10 March 2016, is to occur in the Africa geographic region. Since the February 2015 ICANN Public Meeting originally scheduled to be held in Marrakech, Morocco was moved to Singapore, ICANN determined to hold the March 2016 ICANN Public Meeting in Marrakech, Morocco.

The staff performed a thorough analysis of the venue to ensure that it met the major elements in the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on that analysis, ICANN has identified the venue for ICANN 55.

The Board reviewed staff's briefing for hosting the March 2016 ICANN Public Meeting in Marrakech, Morocco and that the proposal met the significant factors of the Meeting Selection Criteria, as well as the related costs for the selected venue.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.

This is an Organizational Administrative function that does not require public comment.