ICANN Resolutions » June 2020 ICANN Meeting Venue Contracting

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June 2020 ICANN Meeting Venue Contracting

Resolution of the ICANN Board
Meeting Date: 
Sat, 23 Jun 2018
Resolution Number: 
2018.06.23.06 – 2018.06.23.07
Resolution Text: 

Whereas, ICANN intends to hold its second Public Meeting of 2020 in the Asia Pacific region.

Whereas, ICANN org has completed a thorough review of the proposed venues in Asia Pacific region and finds the one in Kuala Lumpur, Malaysia to be the most suitable.

Resolved (2018.06.23.06), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue and hotels for the June 2020 ICANN Public Meeting in Kuala Lumpur, Malaysia, in an amount not to exceed [REDACTED FOR NEGOTIATION PURPOSES].

Resolved (2018.06.23.07), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN68, scheduled for 22-25 June 2020, is to occur in the Asia Pacific geographic region. A call for recommendations for the location of the meeting in the Asia Pacific region was posted on 15 July 2016. Various parties sent proposals to ICANN.

The ICANN org performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Location Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Kuala Lumpur, Malaysia as the location for ICANN68.

The Board reviewed ICANN org's briefing for hosting the meeting in Kuala Lumpur, Malaysia and the determination that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected, for the June 2020 ICANN Public Meeting. The Board agrees.

Taking this step towards contracting is in the fulfilment of ICANN's mission and in the public interest to ensure that ICANN org is utilizing the right third party providers, and to ensure that it is maximizing available resources in a cost-efficient and effective manner. This action will benefit ICANN's mission to ensure the security, stability and resiliency of the domain name system.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting and will be accounted for in the appropriate budget. This action will have no impact on the security or the stability of the DNS.

The Board thanks all who recommended sites for ICANN68.

This is an Organizational Administrative function that does not require public comment.