ICANN Resolutions » June 2016 ICANN Meeting Venue Contracting
Important note: The Board Resolutions are as reported in the Board Meeting Transcripts, Minutes & Resolutions portion of ICANN's website. Only the words contained in the Resolutions themselves represent the official acts of the Board. The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.
Board approves the proposed contract of the ICANN56 June 2016 meeting location of Panama City, Panama
Whereas, ICANN intends to hold its second Public Meeting of 2016 in the Latin America/Caribbean region.
Whereas, staff has completed a thorough review of the proposed venues in Latin America/Caribbean and finds the one in Panama City, Panama to be the most suitable.
Resolved (2015.09.28.07), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host hotel/convention center for the June 2016 ICANN Public Meeting in Panama City, Panama, in an amount not to exceed US$1.1 million.
Resolved (2015.09.28.08), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 56, scheduled for 27-30 June 2016, is to occur in the Latin America/Caribbean geographic region. A call for recommendations for the location of the meeting in Latin America/Caribbean was posted on 23 March 2015. Various parties sent a proposal to ICANN.
The staff performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Panama City, Panama as the location for ICANN 56.
The Board reviewed staff's briefing for hosting the meeting in Panama City, Panama and the determination that the proposal met the significant factors of the Meeting Selection Criteria, as well as the related costs for facilities selected, for the June 2016 ICANN Public Meeting.
There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.
The Board thanks all who recommended sites for the ICANN 56.
This is an Organizational Administrative function that does not require public comment.