ICANN Resolutions » ICANN77 Venue Contracting
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ICANN77 Venue Contracting
Whereas, ICANN intends to hold its second Public Meeting of 2023, currently scheduled for 12-15 June 2023 (ICANN77), in the North America region.
Whereas, selection of Washington D.C. as the meeting location for ICANN77 adheres to the geographic rotation guidelines established in the Meeting Strategy Working Group.
Whereas, ICANN organization has completed a thorough review of the available venues in the North America region and finds the one in Washington D.C. to be the most suitable.
Resolved (2022.05.01.01), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue and hotel for the June 2023 ICANN Public Meeting in Washington D.C., in an amount not to exceed [REDACTED – CONFIDENTIAL NEGOTIATION INFORMATION].
Resolved (2022.05.01.02), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, section 3.5(d) of the ICANN Bylaws until the President and CEO, or his designee(s), determines that the confidential information may be released.
As part of ICANN's Public Meeting strategy, ICANN seeks to host a meeting in a different geographic region (as defined in the ICANN Bylaws) three times a year. ICANN77 is scheduled for 12-15 June 2023. Following a search and evaluation of available venues, the organization identified Washington D.C. as a suitable location for ICANN77.
The organization performed a thorough analysis of the available locations and prepared a paper to identify those that met the Meeting Location Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Washington D.C. as the location for ICANN77. Selection of this North America location adheres to the geographic rotation guidelines established by the Meeting Strategy Working Group.
The Board Finance Committee (BFC) has carried out its standard due diligence in reviewing the proposed board decision to recommend approval to the Board. As part of this diligence, the BFC has reviewed the financial risks associated with the proposed decision and the information provided by the org on the measures in place to mitigate those risks. The BFC has found these financial risks and the mitigation measures in place to be reasonable and acceptable.
The Board reviewed the organization's briefing for hosting the meeting in Washington D.C. and the determination that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected, for the June 2023 ICANN Public Meeting. ICANN conducts Public Meetings in support of its mission to ensure the stable and secure operation of the Internet's unique identifier systems, and acts in the public interest by providing free and open access to anyone wishing to participate, either in person or remotely, in open, transparent and bottom-up, multistakeholder policy development processes.
There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.
This is an Organizational Administrative function that does not require public comment.