ICANN Resolutions » ICANN Infovity Contract

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ICANN Infovity Contract

Resolution of the ICANN Board
Meeting Date: 
Thu, 7 Nov 2019
Resolution Number: 
2019.11.07.06 – 2019.11.07.07
Resolution Text: 

Whereas, ICANN has a need to renew contracts for Infovity to support Oracle Cloud.

Whereas, the Board Finance Committee (BFC) has reviewed the financial implications of contract renewal with Infovity and has considered alternatives.

Whereas, both the organization and the BFC have recommended that the Board authorize the President and CEO, or his designee(s), to take all actions necessary to execute the contracts with Infovity and make all necessary disbursements pursuant to those contracts.

Resolved (2019.11.07.06), the Board authorizes the President and CEO, or his designee(s), to take all necessary actions to renew the contract with Infovity to support ICANN's ERP solution, and make all necessary disbursements pursuant to those contracts.

Resolved (2019.11.07.07), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, section 3.5(b) of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

ICANN has successfully utilized Oracle Cloud ERP since implementation Go Live in December 2016. Over the past years, ICANN organization has gradually increased the ERP systems and transactional processing knowledge and is in a position to make incremental efficiency improvements to maximize original investment. The Oracle Cloud ERP replaced then aging Finance, Human Resources and Procurement legacy systems. This solution provided ICANN org with an integrated ERP solution under a single system of record improving systems capacity, global reporting and analysis capability, leading to improved productivity and cross-functional efficiencies, and enhance internal controls. Infovity served as ICANN's Oracle Cloud implementation partner in 2015. It provided professional expert system resources to support multiple Oracle Cloud modules implemented. Infovity also provides interface application, called AppConnect. AppConnect is used to interface Oracle Cloud ERP to ICANN's expense reporting, exchange rate updates, recruitment, and customer master system(s).

ICANN's contract with Infovity expired in September 2019. Annual cost is [REDACTED FOR NEGOTIATION PURPOSES]. Renewal request not to exceed [REDACTED FOR NEGOTIATION PURPOSES].

After careful analysis of options submitted by the organization, the annual contract option is considered a viable, cost-effective solution. The organization is in the process of reviewing options to lower costs and improve service. At this time, the annual contract with Infovity is the best solution for ICANN.

The Board reviewed the organization's and the Board Finance Committee's recommendations for contracting and disbursement authority for Infovity contract renewal.

Taking this Board action supports ICANN's mission as it will provide the org with continued internal tools to continue its work. The public interest is met through this action in through ensuring that commitments to and payments of high-value contracts are reviewed and evaluated by the Board if they exceed a certain value, as required by ICANN's Contracting and Disbursement Policy. This ensures that the Board is overseeing large disbursements and acting as a proper steward of the funding ICANN receives from the public.

There will be a financial impact on ICANN to renew Oracle Cloud ERP contract. This impact is currently included in the FY21 Operating Plan and Budget that is in consultation now. This action will not have a direct impact on the security, stability and resiliency of the domain name system.

This is an Organizational Administrative function that does not require public comment.